Monday, February 22, 2010

Advice for Authors on School Visits

MOOT POINTS on Author & Illustrator School Visits

School visits are NOT for the faint of heart. Veterans of the school visits have good advice to offer on the subject. Kelly Milner Haas has collected a page of pointers from authors that is well worth your attention. As a school librarian, I have my own ideas on what makes a successful visit so I offer these as you embark on this odyssey.


  • Getting on school librarians' radar may require some volunteer/free appearances in the beginning, some face time at state library association conferences (SCBWI booth, or other groups) or making personal contacts. Experience and polish pay off. Begin where you can, the PTA, your child's career day, volunteer to be an I Love to Read week reader if your local school district has opportunities like that.

  • DO keep your website UP TO DATE and make sure your contact information is easy to locate. It should not take more than ONE mouse click to land on your "contact me" page.

  • DO prepare an invoice ahead of time to send to your contact at the school so they can start the paperwork to pay you for your visit. You may have to fill out some forms for their business office. Despite your best efforts and the librarians', the accounting dept. does cause delays sometimes. It is proper to expect your payment at the time they arranged with you, either the day of the visit or at the end of the week.


  • DO know that you may be "Raptor-ed." You will need a driver's license or other official ID with you. If there is any reason to think your name is going to show up on a list that might make you school toxic, you should rethink the school visit idea.

  • DO keep your ID badge on during your time on campus. Even Famous-Author-Persons will get stopped in the hallway if they are not wearing proper school identification.

  • DO realize that you CANNOT SMOKE on school grounds.

  • DO ask, in case they forget to tell you, where the bathrooms are located.

  • DO remove or TURN OFF any wireless microphones before visiting the restrooms. My campus was home to a unit for hearing impaired students. Those kids probably hear some interesting things when folks forget to return their hearing aid microphone to them.

  • DO verify that you will have a break for lunch. If you are at a campus all day you will need sustenance. Sometimes the librarian will order food from a local place or take you to lunch (it is a chance to get out of the building for them too) or offer you the bounty of the school cafeteria. I've heard of some schools where you are on your own. If you live locally, consider bringing your lunch.

  • DO know that it is OK for you to ask for some time to rest your voice and recharge during your breaks. Librarians and parents and teachers are so excited to have you on campus that we pepper you with questions and engage you in conversation. We teach all day. We understand the need for some vocal down time.

  • DO have some water with you just in case. It should be provided but if they forget, it is ok to ask for some.

  • DO keep your presentation to 30 minutes for young kids, k-2. It can stretch to 45 minutes for older kids or as necessary.

  • DO let the librarian know ahead for time if you use props, copies of your books, posters, slide shows, drawing pads during your presentation, so they can have easels, tables, projectors already set up. Ponder a Plan B in case of technology failures or equipment malfunction. It happens.


  • DO make eye contact, wave and acknowledge the audience as they come in. On the other hand, suddenly appearing from behind the curtain can be exciting and build anticipation too.

  • DO NOT assume the teachers or librarians are complete control of the kids. Most teachers are conscientious about monitoring their students' behavior but it never fails that the one kid they need to make SERIOUS eye contact with will be in the middle of a sea of faces and unreachable, vocally, physically or telepathically.

    YOU, Famous-Author-Person CAN smile and tell the kids to sit down, and stop talking, and to keep their arms, hands, fingers, and feet to themselves, and ask them not to lean on their neighbor or untie their classmate's shoelaces. Point out specific kids who are doing a great job. Kids will snap to attention if there is potential for recognition.

  • DO understand that the moment you announce 'question-answer' time, a sea of hands will launch skyward and begin waving towards you with urgency.

    Famous-Author-Person, should know that:

    a. Some children put their hands up without any idea of what they are going to say. Tell them you will come back to them when you get their "Uhhhhhhhhhhhhhhhhhh..." that is going nowhere after you call on them.

    b. Some children FORGET that they even have their hands in the air and will sit with their arm up until kingdom-come unless someone tells them "hands down."

    c. It is AOK for YOU, Famous-Author-Person to tell them to put their hands down while you present, talk, sing, dance. You are on a schedule. They don't understand that.

    Also, it is just nice manners to listen to the answer to a question without waving one's arm around in hopes of being the next one called upon.

  • DO anticipate that you WILL be asked "where do you get your ideas from" and "how much money do you make?" I always threatened warned my students about asking these questions but there is always one.

  • DO watch the librarian for cues on which kids to pick for questions or activities. They might know which child needs the "face time" and recognition from you for personal reasons.

  • DO know that you will be asked questions like "I have a puppy" or "my brother threw-up last night."

    I know...

    These aren't questions.

  • DO NOT under any circumstances, start signing autographs at the end of your presentations.

    You will be crushed beneath the onslaught of humanity as kids shove their hands, arms, foreheads, shirts and stinky shoes at you to sign. Their teachers will valiantly try to restore order but it may be too late for you. Your broken body will be found flattened on the floor.

    You have now been warned.

    The librarian can create a page of bookmarks for you to sign and they can be copied for everyone. Yes, the kids know it is not the same.
    Oh well.

  • At the end of your wonderful presentation. the warmth of your personality may move some children (especially young ones) to want to hug you. If one child gives you a hug, then they all will want a hug. and ... well ... see above for the perils of autograph signing.

    It is AOK to keep a zone of personal space around you. It is entirely appropriate to thank a child for offering their hugs but then tell them you would like to honor them with a salute, a high five, a thumbs up or a Vulcan "live long and prosper" greeting or gesture of appreciation.

    Elementary schools, especially, are petri dishes of (insert name of current disabling illness here) You should take a moment, between presentations, to scrub your hands. DO NOT touch your face until you do.

    FYI: What the kids are really after, whether it is a hug or a high five or even eye contact, is the individual attention from you, especially if they have enjoyed and connected with your presentation.


So now, the ponder, what to talk about or do during this presentation. Authors have a gift. Their words move us, thrill us, take us away to other worlds or times and let us walk, for a time in another character's life and footsteps.

Sometimes writers can share this gift with their readers, face-to-face, and sometimes they cannot. All authors have unique styles and presentations. I've decided that the most engaging and interesting presentations occur when a writer is able to do, in front of an audience, what they do so well on the page--tell stories.

Connecting with some storytellers or reading up on the subject can help. Do practice your stories so you will get better. You will also learn timing and where the "gasp" moments or laugh lines are the more you tell in front of an audience.

FYI: The word, UNDERPANTS is the funniest word in the world to an elementary kid.


1. Often, kids know how a manuscript becomes a book. It is interesting and even MORE fascinating if you tell the story of something exciting, horrible, difficult that happened during the process.

2. Students have been taught how to use a library or how to do research . Share something interesting that happened or that surprised you while you did your research. Where did you go to do your research? Got pictures?

3. Talking about the revision process is interesting IF you can relate your challenges to their writing. If you are sharing a manuscript page bleeding with corrections and suggestions, make sure they can see the details on the page with a visual (a slide or overhead.)

Illustrate and explain a specific editing change. If you are lucky you will be presenting in the school library but be prepared for a gymnasium or lunch room-sized venue. Think of those kids at the very back. Can they see and appreciate what you are sharing?

4. Writers of historical fiction sometimes share artifacts or facts from the time period they write about. Share some true stories from that time too. Something drew you to writing about that event or time period, what was it?

5. Have a good time. There is nothing like the energy and wave of enthusiasm that hits you when young readers are hanging on your every word.

6. Finally, know that librarians talk to each other and word of mouth is your best friend. A successful event at one school WILL lead to others.


Sarah Stevenson said...

Wow, this is great! Excellent tips, as I contemplate the very real possibility of some school visits coming up (probably not until late in the year/early next year, but I think I'll need that time to psych myself up...).

CJ Omololu said...

As a recently debuted author this list is the best thing I've seen on the subject...maybe ever. Love it!

Heather Ayris Burnell said...

Great post. Thanks so much for the tips!

Greg Pincus said...

This is such a great post, Camille. I've already heard a couple authors say they're printing it out for future reference... perhaps the ultimate compliment in the internet age!

Camille said...

I hope it is helpful. Every school is different but these are things I always like to see. I KNOW how much time it takes to put together a presentation and how much energy and stamina it takes to deliver and project your work, your thoughts and yourself into an auditorium, cafeteria or library. It is hard work.

Anonymous said...

Thanks so much for this, especially the questions section. Not only was it very funny, but I had never thought about kids forgetting their hands were up!

alel said...

As a recently debuted author this list is the best thing I've seen on the subject...maybe ever. Love it

Gwendolyn said...

I am beginning to do more school visits and your advice is pricelss.

Bonnie J. Doerr said...

Just in time! The exact information I needed. Fate (in the name of Google) led me to you. Thanks a million for this informative and enjoyable post.

Caroline Starr Rose said...

This is wonderful!

I'm saving now.

Lynda Mullaly Hunt said...

Wow! One fo the best school visit posts I have read. Thank you!

Beth Coulton said...

This is absolutely delightful and humorous to boot! YOU should be writing children's books!!! I am about to do my first school visit on Monday here in Pennsylvania, if we don't get the big ice storm they are predicting. I'm incorporating lots of your ideas into my presentation, and will try to work in the word "underpants" as often as I can.... :)

Tires said...
This comment has been removed by a blog administrator.
jemma said...

Fantastic advice. I'm still nervous (...terrified) about doing my first school presentation in a couple of months but this makes me slightly calmer. I will be copying this for future reference.

Camille said...

It can be nerve wracking at first but I promise you it gets easier every time. The thing to remember is everyone wants you to succeed, the kids, the teachers the librarians. Best of luck to you!

Valerie J said...

I have an upcoming author visit for my first book and DIDN'T HAVE A CLUE as to what I was going to do (so naturally I have having a minor stroke!). I came across your post today and I feel like I have some direction. Thanks so much for posting this!

Unknown said...

Thanks for sharing this helpful info!